BridgePro Management Ltd (“BridgePro”) is registered in England under Company Registration Number 14299751, and the Registered Office is 85 Great Portland Street, 1st Floor, London W1W 7LT.
Welcome to our website. We thank you for your interest in BridgePro services. BridgePro, herein provides its clients an overview of it processes for data control and the rights protected in accordance with data privacy laws, in particular the UK Data Protection Act (DPA) 1998, and the EU General Data Protections Regulation (GDPR). BridgePro may change this policy from time to time by updating this page. Clients are encouraged to check this page from time to time.
Generally, clients do not have to provide personal data in order to use our website or services, however, for some services this may be necessary. Where necessary, BridgePro needs to collect and use certain types of information about people and service users (“clients”) who use our website and service in order for us to provide works, resources, and deliver our service in any of the 5 key offerings at BridgePro – Smart Procurement, Procurement Information, Training & Coaching, Systems & Products, Corporate Social Responsibility, and Procurement 4.0 projects – (“services”). Personal information will be collected and managed whether it’s collected on paper, stored in a computer database, or recorded on other material in accordance with Data Protection Act (DPA) 1998, and the General Data Protection Regulation (GDPR) 2018.
2.0 Data controller
BridgePro is the Data Controller under the Act, which means that we determine what purposes personal information held will be used for. BridgePro is also responsible for notifying the Information Commissioner of the data it holds or is likely to hold, and the general purposes that this data will be used for.
BridgePro may share data with other agencies such as the local authority, affiliates, funding bodies and other voluntary agencies with given permission from the original data source, who can opt in or out at any time. Clients will be made aware, in most circumstances, of how and with whom their information will be shared. There are circumstances where the law allows BridgePro to disclose data (including sensitive data) without the data subject’s consent. These are:
a) Carrying out a legal duty or as authorised by the Secretary of State (i.e. a Cabinet Minister).
b) Protecting vital client interests.
c) Client has already made the information public.
d) Conducting any legal proceedings, obtaining legal advice or defending any legal rights.
e) Monitoring for equal opportunities purposes – i.e. race, disability or religion.
f) Providing a confidential service where client’s consent cannot be obtained or where it is reasonable to proceed without consent: e.g. where we would wish to avoid forcing stressed or ill clients to provide consent signatures.
In addition, and as a consequence of using BridgePro services, clients permit BridgePro to disclose data (including sensitive data) without the data subject’s consent for the purpose of:
g) Guarantee BridgePro IT security and its IT standards
h) Applying measures for the development of BridgePro business management and further services and products
BridgePro regards the lawful and correct treatment of personal information as very important to successful working, and to maintaining the confidence of those with whom we engage. BridgePro intends to ensure that personal information is treated lawfully and correctly. To this end, BridgePro will adhere to the Principles of Data Protection, as detailed in the Data Protection Act 1998 and also the requirements of the General Data Protection Regulation (GDPR) 2018. Specifically, these principles require that personal information:
a) Shall be processed fairly and lawfully and shall not be processed unless specific conditions are met,
b) Shall be obtained only for one or more of the purposes specified in the Act, and shall not be processed in any manner incompatible with that purpose or those purposes,
c) Shall be adequate, relevant, and not excessive in relation to those purpose(s),
d) Shall be accurate and, where necessary, kept up to date,
e) Shall not be kept for longer than is necessary,
f) Shall be processed in accordance with the rights of data subjects under the Act,
g) Shall be kept secure by the Data Controller who takes appropriate technical and other measures to prevent unauthorised or unlawful processing or accidental loss or destruction of, or damage to, personal information,
h) Shall not be transferred to a country or territory outside the European Economic Area unless that country or territory ensures an adequate level of protection for client’s rights and freedoms in relation to the processing of personal information.
BridgePro will, through appropriate management and strict application of criteria and controls:
a) Observe fully conditions regarding the fair collection and use of information.
b) Meet its legal obligations to specify the purposes for which information is used.
c) Collect and process appropriate information, and only to the extent that it is needed to fulfil its operational needs or to comply with any legal requirements.
d) Ensure the quality of information used.
e) Ensure that the rights of clients about whom information is held, can be fully exercised under the Act. These rights include:
- Right to be Informed – this is the right to transparency and therefore we are responsible to communicate with you what data we are collecting, storing, processing and how we intend to use it.
- Right to Access – this is the right for BridgePro to confirm to individuals that we’re processing your data and can give you access to this data if required.
- Right to Rectification – this is the right for BridgePro to rectify any personal data that is inaccurate or incomplete. We have 3 months from the initial request to comply and any data previously disclosed with others must be notified of the changes.
- Right to Erasure – this right is also known as the right to be forgotten. Clients have the right to submit request to BridgePro for all client information to be deleted.
- Right to Restrict Processing – this right requires BridgePro to halt the use of any personal data for a client that is believed to be inaccurate. Until the issue is resolved we are able to store your data should this be required.
- Right to Data Portability – this right allows any client to request, obtain and reuse their personal data. Such information can be provided to client in i.e. a CSV file or secure zip folder.
- Right to Object – this right allows the clients to object to the use of their data for direct marketing i.e. email marketing. If a client objects, we will cease using any personal data for such activities.
f) Take appropriate technical and organisational security measures to safeguard personal information.
g) Ensure that personal information is not transferred abroad without suitable safeguards.
h) Treat people justly and fairly whatever their age, religion, disability, gender, sexual orientation or ethnicity when dealing with requests for information.
i) Set out clear procedures for responding to requests for information.
4.0 Data collection
Informed consent is when a client clearly understands why their information is needed, who it will be shared with, the possible consequences of them agreeing or refusing the proposed use of the data and then gives their consent. BridgePro will ensure that data is collected within the boundaries defined in this policy. This applies to data that is collected in person, or by completing a form. When collecting data, BridgePro will ensure that clients:
a) Clearly understands why the information is needed.
b) Understands what it will be used for and what the consequences are should the clients decide not to give consent to processing.
c) As far as reasonably possible, grants explicit consent, either written or verbal for data to be processed.
d) Is, as far as reasonably practicable, competent enough to give consent and has given so freely without any duress.
e) Has received sufficient information on why their data is needed and how it will be used.
4.1 Anonymous data collection
Where clients use our website, our web server may automatically gather information of a general nature. This includes:
- the type of web browser and operating system used,
- the domain name of the internet service provider,
- the IP-address of the computer used,
- the website from which a client is visiting,
- the pages that a client visits as well as the date and duration of visit
None of the above information can be used to identify a client. BridgePro, or third parties instructed by BridgePro, evaluate this data purely for statistical purposes and only in an anonymized form, in order to optimize our website and increase user-friendliness, efficiency and safety.
A cookie is a small file which asks permission to be placed on client’s computer hard drive. Once a client agrees, the file is added, and the cookie helps to analyse web traffic or it lets clients know when they visit a particular site. Cookies allow web applications to respond to clients as an individual and keeps client preferences during the visit. The web application can tailor its operations to client’s needs, likes and dislikes by gathering and remembering information about client preferences.
BridgePro use traffic log cookies to identify which pages are being used. This helps BridgePro to analyse data about web page traffic and improve the website in order to tailor it to client’s needs. BridgePro only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help BridgePro provide clients with a better website, by enabling us to monitor which pages clients find useful. A cookie in no way gives BridgePro access to client computer or any information about client, other than the data a client chooses to share with BridgePro.
Clients can choose to accept or decline cookies. Most web browsers automatically accept cookies, but a client can usually modify his/her browser setting to decline cookies if they so prefer. This may prevent a client from taking full advantage of our website. In addition, clients can use the “Private” or “Incognito” mode of his/her preferred browser to block cookies.
4.3 Links to other websites
BridgePro website may contain links to other websites of interest. Where clients use these links to leave our website, clients accept that BridgePro does not have any control over those other websites. Therefore, BridgePro is not responsible for the protection and privacy of any information which a client provides whilst visiting such sites and such sites are not governed by this privacy statement. Clients are encouraged to exercise caution and look at the privacy statement applicable to the website in question.
4.4 What other data do we collect
In addition to the data collected automatically, BridgePro processes data that a client makes available to it voluntarily. BridgePro currently collects Contact Us or Work With Us Today request forms regarding products and services. Clients disclose this data to us on a voluntary basis. BridgePro use this data only for the purposes mentioned in this data protection policy.
4.5 What we do with the information we gather
BridgePro requires this information to understand client’s needs and to provide clients with a better service, and in particular for the reason of fulfilling client request for information, advice or support in order to inform client of the status of its request. We use client’s data for the purpose:
- Internal record keeping.
- To improve BridgePro products and services.
- Send promotional emails about new products and services, special offers or other information which BridgePro think clients may find interesting using the email address which clients provide.
- Where clients provide Explicit Consent and using the contact details provided by clients (postal address, email, SMS, telephone, or fax) we may get in touch with clients for marketing or advertising purposes or to carry out an opinion poll in relation to our services. This may include, for example, information about our products and services.
5.0 Data storage
Information and records relating to clients will be stored securely and will only be accessible to authorised staff. Information will be stored for as long as it is needed or required statute and will be disposed of appropriately. It is BridgePro responsibility to ensure all personal and company data is non-recoverable from any computer system previously used within the organisation, which has been passed on / sold to a third party.
6.0 Data access & accuracy
Clients have the right to access the information BridgePro holds about them. BridgePro will also take reasonable steps to ensure that this information is kept up to date by asking Data Subjects whether there have been any changes. In addition, BridgePro will ensure that:
a) It has specific responsibility for ensuring compliance with Data Protection.
b) Everyone processing personal information understands that they are contractually responsible for following good data protection practice.
c) Everyone processing personal information is appropriately trained to do so.
d) Everyone processing personal information is appropriately supervised.
e) Anybody wanting to make enquiries about handling personal information knows what to do.
f) It deals promptly and courteously with any enquiries about handling personal information.
g) It describes clearly how it handles personal information.
h) It will regularly review and audit the ways it holds, manages and uses personal information.
i) It regularly assesses and evaluates its methods and performance in relation to handling personal information.
j) All staff are aware that a breach of the rules and procedures identified in this policy may lead to disciplinary action being taken against them.
k) This policy will be updated as necessary to reflect best practice in data management, security and control and to ensure compliance with any changes or amendments made to the Data Protection Act 1998 and the General Data Protection Regulation (GDPR) 2018.
7.0 Google Analytics
7.1 Google Maps
This website uses Google Maps API to visually present geographical information. Google Maps is operated by Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. When clients use Google Maps, information about the use of this website, including your IP address, is transmitted to and stored on a server belonging to Google in the USA. By using this website, clients confirm that in this regard he/she is in agreement with the recording, processing and use of clients automatically collected data by Google, one of its representatives, or third-party suppliers.
For any queries or questions in relation to this policy please contact BridgePro by email to [email protected]
Glossary of terms
Data Controller – “A person or organisation who determines the purposes for which and the manner in which any personal data are, or are to be, processed” i.e. BridgePro.
Data Subject – “An individual who is the subject of personal data” i.e. Clients.
Data Processor – “Any person (other than an employee of the data controller) who processes the data on behalf of the data controller” i.e. our Service Delivery Managers
Data Protection Act 1998 – The UK legislation that provides a framework for responsible behaviour by those using personal information.
Clients – The person whose personal information is being held or processed by BridgePro or BridgePro affiliates, for example: an employee, subcontractors, or stakeholder.
Explicit Consent – is a freely given, specific and informed agreement by a Client in the processing of personal information about her/him. Explicit consent is needed for processing sensitive data.
Notification – Notifying the Information Commissioner about the data processing activities of BridgePro, as to certain activities that may be exempt from notification. The link below provides access to the ICO website where a self-assessment guide will help you to decide if you are exempt from notification: http://www.ico.gov.uk/for_organisations/data_protection/the_guide/exemptions.aspx
Information Commissioner – The UK Information Commissioner responsible for implementing and overseeing the Data Protection Act 1998.
Information Commissioner’s Office (ICO) – the ICO provides independent advice and guidance about data protection and freedom of information. Regular updates can be found on their website: www.ico.gov.uk
Processing – means collecting, amending, handling, storing or disclosing personal information.
Personal Information – Information about living people that enables them to be identified – e.g. name and address. It does not apply to information about organisations, companies and agencies but applies to named persons, such as individual volunteers or employees within.
Sensitive Data – refers to data about: Racial or Ethnic Origin, Political Affiliations, Religion or Similar Beliefs, Trade Union Membership, Physical or Mental Health, Sexuality and/or Criminal Record or Proceedings.
BridgePro Ltd (“BridgePro”) is registered in England under Company Registration Number 14299751, and the Registered Office is 85 Great Portland Street, 1st Floor, London W1W 7LT.
Welcome to our website. We thank you for your interest in BridgePro services. BridgePro herein provides the following legal disclaimer.
By accessing and using this site, you accept the following terms and conditions, without limitation or qualification.
Unless otherwise stated, the contents of this site including, but not limited to, the brands, logos, emblems, text and images contained herein and their arrangement are the property of BridgePro. All trademarks used or referred to in this website are the property of their respective owners.
BridgePro offers a concise, informative, and business tools embedded website. The intellectual property contained therein is protected, including patents, brands and copyrights. No licences are granted via this website for the use of the intellectual property of BridgePro or third parties, unless expressly stipulated otherwise.
Nothing contained in this site shall be construed as conferring by implication, or otherwise, any license or right to any copyright, patent, trademark or other proprietary interest of BridgePro or any third party. This site and the content provided in this site, including, but not limited to, graphic images, audio, video, html code, buttons, and text, may not be copied, reproduced, republished, uploaded, posted, transmitted, or distributed in any way, without the prior written consent of BridgePro. Please note that some images and text contained on the website are subject to the copyrights of third parties.
Unless otherwise indicated, the information provided on this site is free of charge and for informational purposes only and does not create a business or services relationship between you and BridgePro. Links on our site may lead to services or sites not operated by BridgePro. No judgment or warranty is made with respect to such other services or sites and BridgePro takes no responsibility for such other sites or services. A link to another site or service is not an endorsement of that site or service. Any use you make of the information provided on this site, or any site or service linked to by this site, is at your own risk. BridgePro assumes no responsibility for the technical functionality (particularly the absence of viruses) and content of any websites to which there are references or links on this website.
This site and its contents are provided “as is” and BridgePro makes no representation or warranty of any kind with respect to this site or any site or service accessible through this site. BridgePro expressly disclaims all express and implied warranties including, but not limited to, the implied warranties of merchantability, fitness for a particular purpose, title, and non-infringement. In no event will either BridgePro or its third-party service providers be liable to any party for any direct, indirect, incidental, special, exemplary, consequential, or other damages (including, but not limited to, lost profits, business interruption, loss of programs or data) without regard to the form of action and whether in contract, tort, negligence, strict liability, or otherwise, arising out of or in connection with this site, any content on or accessed through this site or any site service linked to, or any copying, displaying, or use thereof.
You are responsible for complying with the laws of the jurisdiction from which you are accessing this site and you agree that you will not access or use the information on this site in violation of such laws. Unless expressly stated otherwise herein, any information submitted by you through this site shall be deemed non-confidential and non-proprietary. You represent that you have the lawful right to submit such information and agree that you will not submit any information unless you are legally entitled to do so. Because of the open nature of the internet, we recommend that you don’t submit information you consider confidential.
BridgePro does not accept unauthorised idea submissions outside of established business relationships. To protect the interests of our clients and ourselves, we must treat the issue of such submissions with great care. Importantly, without a clear business relationship, BridgePro cannot and does not treat any such submissions in confidence. Accordingly, please do not communicate unauthorised idea submissions to BridgePro through this website. Any ideas disclosed to BridgePro outside a pre-existing and documented confidential business relationship are not confidential and BridgePro may therefore develop, use and freely disclose or publish similar ideas without compensating you or accounting to you. BridgePro will make every reasonable effort to return or destroy any unauthorised idea submissions without detailed review of them. However, if a review is necessary in BridgePro’s sole discretion, it will be with the understanding that BridgePro assumes no obligation to protect the confidentiality of your idea or compensate you for its disclosure or use. By submitting an idea or other detailed submission to BridgePro through this website, you agree to be bound by the terms of this stated policy.